1 platform
Every role, one source of truth
CFO, Owner, GM, Property Manager, Maintenance, Caretaker, and Vendor all work from the same live data.
A Hayden-Fisher Technologies product
Run every work order, unit, and dollar from one place.
Groundskeeper™ is a real-time, multi-tenant property management and maintenance operations platform. Work orders, messaging, unlimited media, time, mileage, and accounting, automatically filed against the right property number and the responsible employee.
- ✓ Unlimited photos & video
- ✓ Real-time threads
- ✓ No credit card to start
Why Groundskeeper
One operating system for property maintenance.
From the CFO to the vendor on site, everyone works from the same live data, and the paper move-out file becomes a permanent, searchable backup.
0 lost files
Permanent digital backup
The paper move-out file becomes a searchable archive, photos, videos, and receipts filed against the right property number.
Real-time
Built on Channels & PostGIS
WebSocket work-order threads, presence, and geolocated time & mileage, multi-tenant and isolated by design.
Features
Everything a property team needs, in real time.
Built on Django REST Framework, Channels, and PostGIS, branded with a groundhog who never loses a file.
Real-time work orders
Channels-powered comment threads, live presence, before/after media, and one-tap approvals on every job.
Unlimited photos & video
Capture every unit and repair straight from the field. Direct-to-S3 uploads, auto-filed by property number. No media caps.
Time, mileage & reimbursement
PostGIS clock-in/out, mapped mileage at your reference rate, and payable reimbursement requests with a full approval trail.
Accounting & move-out backup
Receipts, invoices, AR/AP, and a permanent digital archive of the paper move-out file, searchable forever, exportable to QuickBooks.
Realtime messaging
Scoped chat rooms per work order, property, or unit with mentions, attachments, typing, read receipts, and push notifications.
Gemini AI assist
Auto-extract receipts & invoices, summarize move-outs, and get a work-order copilot, with per-plan quotas and bring-your-own-key.
Pricing
Plans that scale from one unit to a full portfolio.
Start free. Upgrade when you grow. Enterprise unlocks unlimited AI with your own key.
Free
$0/mo
- 1 property
- 2 team members
- Work orders & media
- Realtime messaging
- AI assistant
- Priority support
Pro
$49/mo
- Up to 10 properties
- Up to 10 team members
- Work orders & unlimited media
- Time, mileage & reimbursement
- 25 AI requests / day
- Priority support
Premium
$99/mo
- Up to 50 properties
- Up to 50 team members
- Everything in Pro
- Accounting & move-out archive
- 75 AI requests / day
- Priority support
Enterprise
Custom
- Unlimited properties
- Unlimited team members
- Everything in Premium
- Unlimited AI (bring-your-own-key)
- Dedicated onboarding & SLA
- Premium support
All paid plans are billed securely via Stripe. Bring your own Gemini key for a monthly discount. Prices in USD.
Reviews
Trusted by property teams in the field.
Real, approved feedback from the people running maintenance every day.
★★★★★
“Move-out season used to mean filing cabinets full of paper. Now every photo and receipt is one search away, tied to the unit.”
★★★★★
“My maintenance crew uploads before/after photos from their phones and the work order updates in real time. Approvals take seconds.”
★★★★★
“Mileage and reimbursements used to be a monthly headache. The mapped routes and approval flow paid for themselves immediately.”
Ready to never lose a file again?
Bring your whole team onto Groundskeeper™ and run maintenance in real time.